My Lords, I am pleased to move this amendment on behalf of my noble friend Lady Scott of Needham Market. She deserves all the credit for having raised this issue in Committee, and to have spotted the opportunity for it to be included in the Deregulation Bill. She is very grateful for the discussions that she has had with our noble colleague Lord Wallace to move it forward, and we are pleased to have the Government’s support for her amendment. Unfortunately, she is overseas on parliamentary business thus week and is very disappointed not to be here, not least to lead her initiative to success.
As my noble friend said in Committee, civil registration records, which include records of birth, death and marriage, date back to 1837. Regardless of their age, the only way in England and Wales to access this information is to buy a certified copy, a certificate, at a cost of between £9 and £10, depending on whether the certificate is purchased from the General Register Office, which holds the national data set, or from the local register office for the district where the event occurred.
The principal purpose of this amendment is to allow records to be available other than in the form of a certificate. Many family historians and genealogists do not actually need a certificate but merely the information contained within it. The thinking is that by allowing information, particularly from the older record sets, which is of most interest to such groups, to be made available in alternative formats, it would be cheaper and quicker to obtain, as it is already is in Scotland and Northern Ireland, where they operate a system where records are considered historic at 100 years, 75 years and 50 years for births, marriages and deaths respectively, which allows them to treat access to the older records in different ways. In a similar vein, this clause enables information on birth, death, marriage and civil partnership records in England and Wales to be provided in different ways, based on factors such as the age of the record.
The clause has been deliberately crafted as a paving amendment to allow the Government full opportunity to consult on the best way in which to bring in changes to how records are accessed. It will provide the Secretary of State with the power to lay regulations to define how a person may access these records, the type of product that can be issued, how the record is to be provided and the amount of fee payable. This would, for example, allow older records to be viewed online, similar to the systems in Scotland and Northern Ireland, or for the introduction of plain paper extracts to be offered to customers who do not require a watermarked certificate.
The clause would therefore provide a gateway to introducing new products and services relating to birth, death, marriage and civil partnership records. It would accept that any change to the current product and services could not happen immediately; there would need to be a full analysis of the options for implementation, decisions around funding and consultation with key stakeholders. Any change is likely to mean IT system changes. However, the clause lifts those legislative restrictions that have tied the Government’s hands in this area for many years and this is a major step forward to greater and more flexible access.
Finally, these powers will apply to copies of entries in the records held by the Registrar General, which means that it would be for the General Register Office to provide any additional products enabled by the powers in this clause. The new clause does not extend to cover local registration services. However, the current ability for an individual to purchase a certificate from either the General Register Office or a local register office will remain. This change would provide wider access to historic records and would be of great interest and benefit to the growing number of people who pursue an interest in genealogy, and in particular to those looking into the history of their families. As my noble friend Lady Scott told us in Committee, one website alone—Ancestry—has 2.7 million subscribers.
Genealogists from across the world want to trace their ancestors back to these islands. The Irish and Scottish Governments have been much quicker than the English and Welsh Governments to appreciate the great tourist value in people looking for their roots. In Ireland, you can get essential information for €4, for Scotland you can order online from the Scotland’s People Centre. The General Register Office issues thousands of historic copies at £9.75 a copy, but does not make a profit. Putting this information online would fit in well with the Government’s deregulation agenda. The issue has been approached on several occasions in the past 30 years. Public consultation showed overwhelming public support in 1999. The General Register Office proposed a whole package of changes in 2005, but it was too wide-ranging for a regulatory order. This paving amendment will enable action to be taken to widen access to help people access information about their family histories going back 200 years. It is time the English and Welsh caught up with the Scots and the Irish. I beg to move.